Ministry Assistant for Discipleship

Job DescriptionJob DescriptionThe Ministry Assistant for Discipleship is a key member of the ministry team providing administrative support to the Associate Pastor for Discipleship and coordinating adult education activities along with maintenance and management of membership records. This position is responsible for coordinating events, correspondence, recordkeeping and phones. Intellectual curiosity, attention to detail, excellent interpersonal skills and the ability effectively to prioritize tasks within the larger vision for Discipleship development in the congregation are essential for this position.
This on-site full-time role will work during regular church office hours plus occasional Sunday, evening and Saturday work as scheduled. The compensation range is $22.00 to $25.00 per hour based on experience and paid on a bi-weekly basis. We offer a competitive benefits package that includes medical, dental, vision, short- and long-term disability, life insurance and other voluntary benefits. We also offer a matched (after one year of service) 403(b) retirement plan.
Administrative Support

• Assist Associate Pastor with daily needs, running reports, handling mailings, scheduling meetings, preparing PowerPoints, etc.
• As part of the Discipleship team, assist with team projects or events through admin support or direction.
• Reserve all facility requests for class and meeting needs, send email updates to attendees for each meeting, and order books as needed for classes.
• Assists the staff liaison to the Adult Education Committee (and/or other committees as assigned) with administrative needs, including preparing agendas, handouts, handling reservations, mailings/emails, scheduling meetings, ordering supplies, requesting food preparation, etc., using facility management software and other available resources.

Adult Education

• Coordinate all aspects of adult education including Sunday School and midweek and/or weekday adult education activities. Schedule all facility needs (rooms, set-up, meeting logistics) using facility management software or other scheduling resources
• Order all curriculum and resource material. On a weekly basis, distribute Sunday School announcements and rosters to class leaders. Provide support to all class leaders.
• Coordinate production, publication and distribution of promotional materials for adult education, utilizing internal and external resources and communication to staff, members and other stakeholders.
• Maintain inventory of podiums, easels, flipchart paper, whiteboard supplies, folders, general supplies, etc.

Membership Record Management

• Supports the life and ministry of the church by ensuring that all membership information is accurate, confidential, and well maintained.
• Manages the full lifecycle of membership data, provides timely reporting, and serves as a welcoming point of contact for membership related inquiries.
• Maintains accurate and up to date member records in the church database, including baptisms, marriages, deaths, family relationships, and all stages of the membership journey (additions, removals, and status changes).
• Manages the input and output of data, including generating reports and summaries for ministry leaders and committees.
• Processes membership transfers by preparing and issuing membership letters and certificates.
• Prepares clear and timely communications in response to membership inquiries from congregants, staff, and partner churches.
• Other membership data management tasks as assigned by the Executive Assistant.

Miscellaneous Responsibilities

• Ministry Platform Team member; explore and implement new technology; train staff where necessary.
• Other duties as assigned.

Position Qualifications
Education/Experience

• High school diploma required; Associate degree or above preferred.
• Three or more years of experience as an administrative assistant in a team environment.
• Demonstrated experience with church management software (such as Ministry Platform) and/or customer relationship management (CRM) systems.
• Minimum of three years of experience in data management.

Knowledge/Skills

• An active, growing relationship with Jesus Christ, love and knowledge of scripture, familiarity with the Reformed tradition, and an ability to integrate the Christian faith into day-to-day work in a way that brings about the advancement of the Gospel in relationship with colleagues and others, required.
• High level of technical competency/mastery with software including but not limited to Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to learn other computer programs quickly (Ministry Platform, eSpace).
• Proactive learning attitude and willing to take initiative in anticipating needs of department, while requiring minimal direction.
• Excellent organizational skills with strong attention to detail and accuracy, and the ability to work independently, multi-task, prioritize and manage time effectively.
• Be adaptable and flexible in a changing work environment with a sense of urgency to shift priorities, while approaching tasks and duties to meet ministry needs/requirements.
• Exhibits professionalism and clarity in verbal and written communications.
• Strong work ethic with a positive attitude, maintaining a positive relationship with other staff members, members of the congregation and visitors.
• Demonstrated ability to handle sensitive information with a high level of confidentiality and commitment to maintaining data integrity.
• Strong interpersonal and communication skills, with a warm and professional demeanor.

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